Requisition ID

req23038

Working Title

Coord,Academics

Position Grade

10

Position Summary

The Psychology Clinic is seeking a highly motivated and professional Academic Coordinator to assist the Clinic director with daily unit operations.  The Psychology Clinic provides mental health services to the community and professional level training for students in the Clinical Psychology Doctoral Program.

The Academic Coordinator will perform and/or oversee a diverse range of fiscal, administrative, and operational activities for the Psychology Clinic.  The ideal candidate must possess exceptional organizational and communication skills (both written and verbal) as this person serves as a liaison to various core offices on campus.  Duties will require advanced or specialized knowledge and skills in budget administration and control, and understanding of academic programs, operating principles and procedures.

Duties include but not limited to: Resolving administrative items, facility management, equipment inventory control.  Monitors, reconciles and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel and purchasing and will assist with fiscal planning including participating in seeking alternate sources of funding.  Process payments through TouchNet and MarketPlace.  Specialized recordkeeping and database management a must;  Collection and analyzing data; maintain records and documentation, track student progress for completion of clinic hours; information-gathering projects and tasks; coordinate recruitment, intake, and provision of administrative services to students and clients; Facilitate meetings, program training, and/or special events, as appropriate.

Due to the nature of the office, this position requires a high level of confidentiality, and must maintain an emotionally safe and accepting interpersonal environment for clients. The ideal candidate requires a range of skills that are compliant with APA, HIPAA, and FERPA laws; as well as University and Mental Health care policies and procedures for handling confidential client/patient information. 

Duties and Responsibilities will include:

• Keep the administrative and financial affairs of the Clinic in good order in collaboration with the Psychology clinic and AGORA directors
• Serve as principal liaison between students and/or faculty, staff, other departments, and external constituencies on day-to-day programmatic, operational, and administrative issues. 
• Manage the clinic email and calendars.
• Provide administrative support for the Clinic: Running the front desk, parking permits, checking in clients, answering telephones, and resolving and/or referring a range of administrative problems and inquiries.
• Maintain accurate and up-to-date clinic policies and procedures and training manuals
• Maintain client files in compliance with HIPAA and FERPA including consent forms, service fees, and recordings
• Preparation of training materials and community materials for dissemination 
• Keep an organized record of student and volunteer hours and training. 
• Monitors, reconciles, and assists with fiscal administration for the clinic, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing in compliance with UNM policies and procedures.
• And other duties as assigned. 

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor’s Degree
• Previous experience with UNM Finance policies and procedures
• Previous experience working in a clinical or medical office
• Knowledge of general accounting principles
• Medical billing experience
• HIPAA training
• FERPA training
• Knowledge of MS Office applications (Word, Excel, and PowerPoint)

Additional Requirements

Campus

Main - Albuquerque, NM

Department

Psychology Clinic (765D)

Employment Type

Staff

Staff Type

Regular - Full-Time

Term End Date

Status

Non-Exempt

Pay

$17.39 - $20.51 Hourly DOE

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.

Background Check Required

Yes

For Best Consideration Date

1/27/2023

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Upload Required Documents: Cover Letter Resume Include 3 references Transcripts will be required if selected for position

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.